The Project Group, LLC

The Project Group, LLC Newsletter

  A Project Manager's Role and Responsibilities

April 2002  

 

in this issue

 


The Nuts and Bolts of Project Management

We specialize in assisting corporate and government clients in learning to improve their productivity while planning and executing projects.

Our three-phase approach yields faster more efficient project initiation, planning and execution results.

We also offer a one-day class on Microsoft Project 2000TM for users wanting to improve their productivity in using the software.

Microsoft Project 2000TM is a registered trademark of Microsoft Corporation.

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Project Management Tips
In
each issue we pass along tips and tricks concerning Project Management and Microsoft Project 2000TM software. Please feel free to pass this newsletter along to others.

 

 

 

 

A Project Manager's Role and Responsibility

  



A Project Manager has many desirable traits. The PM is strong and can carry heavy burdens. The PM is a veteran of previous projects and has earned a Purple Heart. The PM is also the Sheriff keeping the tasks in line and on track.

Yes, this super-human is the one every sponsor wants to have as the Project Manager for their projects. Let's examine in more detail what roles and from what perspectives the PM is seen.

From the sponsor's view a PM:

Validates the project's objectives and deliverables prior to commencing work

Keeps the Project on track, within budget and scope

Alerts the sponsor when there are roadblocks to clear

Provides periodic project status reports

Manages the day to day issues and team efficiently

From the project team member's perspective the PM:

Secures the necessary resources (time and/or money) to complete the assigned tasks

Communicates to all parties the status of the project tasks

Influences everyone associated with the project keeping it on track

Resolves issues as they arise

Facilitates project meetings

Manages scope change requests

Coaches the project team in their tasks

From the client/customer perspective the PM:

Fulfills the commitments defined in the Project Objective Statement and Project Definition

Periodically communicates the status of the project and any changes

Takes the initiative to resolve issues keeping the project on track



The PM at Work



8 Key Tips for Success as a Project Manager1
1. Care about everything; dwell on nothing
2. Don't wait to be told to do something
3. Develop a keen understanding of human nature
4. Learn the who, when, and how of relying on others
5. Consider technology, people, and business when making decisions
6. Learn how to make decisions with ambiguous, imperfect, or incomplete information
7. Never stop developing your social skills
8. Appreciate the value of being politically savvy
1 Heerkens, Gary. Project Management.
New York: McGraw-Hill, 2002

 

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The Next Issue

  

Our May issue will contain more tips in the use of MS Project 2000.

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Task Numbering in MS Project 2000

  

Formal project management demands codes or numbers for each task in a Work Breakdown structure. In MS Project choose from the top menu Tools:Options:View Tab: Show Outline Number so that an automatic outline number appears in the task name field. You can also display a default WBS field that holds the same data.

Difficulty occurs when you delete or add a task and MSP renumbers the tasks

Complete article on numbering tasks using MS Project 2000

 

Previous Newsletters

  

A copy of this and previous newsletters may be found online at the link below.

If you are interested in having us present either our Microsoft Project in One Day course or Project Management Nuts and Bolts to employees at your company, please contact us today.

See Previous Newsletters

 


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