The Project Group, LLC

The Project Group, LLC Newsletter

  Advancing Project Management

July 2002  

 

in this issue

 


The Nuts & Bolts of Project Management

We specialize in assisting corporate and government clients in learning to improve their productivity while planning and executing projects.

Our three-phase approach yields faster more efficient project initiation, planning and execution results.

We also offer a one-day class on Microsoft Project 2000TM for users wanting to improve their productivity in using the software.

We offer this free newsletter that is distributed monthly via email. To subscribe, click on the link below.

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Greetings,

During the next 12 issues we will be focusing on the processes of project management we teach in our courses. Each month we will delve into a specific step in the phases of Initiation, Planning and Execution of projects. Our methodology is applicable to any project in any industry.

As in many areas of human endeavor, understanding and practicing basics is essential in achieving success. The basics are often so simple we overlook them but they are at the core of the discipline.

 

 

 

 

What Is A Project?

  

Projects have:

Clear Beginnings and Definite Ends

Specific Deliverables

Limited Resources

Formal Leadership

A Clear Business Case

Remove any one of these items and the endeavor is not a project. It is something else.

Projects are about change. Something will be different when the project is done. When a project is completed it typically is handed off to the operating group.

 

The Triple Constraints

  















Projects are bound by Time, Scope (aka Quality) and Resources (People, Money, Supplies). The project manager must establish early on with the sponsor the priorities of these constraints. There are three strategies in dealing with the triple constraints.

Strategy One Analyze Customer Requirements, Schedule, and Resources. Then try to balance the constraints.

Strategy Two Determine which constraint is least flexible and develop strategies around that constraint.

Strategy Three Determine that all three constraints are inflexible and accept that you will experience difficulties.

 

What is Project Management?

  

Project Management (PM) is the structured and repeatable application of



Widely- accepted best practices

Learnable skills

Analytical and communication tools and techniques

Repeatable processes regardless of project type

PM combines science and art. We use objective measurements and subjective judgments.

 

Project Phases

  

There are three distinct phases in managing a project:

Initiation

Planning

Execution




Typically, in 'construction' projects, they must occur sequentially. In 'information work' projects, they are occurring simultaneously.

 

The Five People Skills

  

A successful project manager possesses the five essential skills of

Effective Communicator

Team Builder

Meeting Manager

Negotiator

Problem Solver

 

Summary

  

 


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