The Project Group, LLC

The Project Group, LLC Newsletter

  Advancing Project Management

September 2002  

 

in this issue

 


The Nuts & Bolts of Project Management

We specialize in assisting corporate and government clients in learning to improve their productivity while planning and executing projects.

Our three-phase approach yields faster more efficient project initiation, planning and execution results.

We also offer a one-day class on Microsoft Project 2000TM for users wanting to improve their productivity in using the software.

We offer this free newsletter that is distributed monthly via email. To subscribe, click on the link below.

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Greetings,

Each month our newsletter will delve into a specific step in the phases of Initiation, Planning and Execution of projects. Our methodology is applicable to any project in any industry.

This newsletter focuses on Process 2: Adressing Organizational Framework

 

 

 

 

·  Project Organization

  

Every project has people with specific roles:

·  Sponsor

·  Client/End User

·  Project Manager

·  Core Team

·  Peripheral Teams

How to do it -
1. Determine the primary project roles
2. Determine who is on the core & peripheral team
3. Obtain buy-in from all stakeholders
4. Create a project roster

 

·  How To Motivate People Who Don't Work For You

  















·  Make your project interesting and fun

·  Praise & reward contributors

·  Inspire buy-in to a higher cause

·  Speak to their functional managers

·  Financial incentives

·  Chocolate, cookies, pizza

 

·  Organizational Charts

  


















Organizational charts are useful to communicate
1. Roles and responsibilities
2. Explicit authority lines
3. Who the core and peripheral team members are
4. Who will receive future communications about the project

Since space in our newsletter is limited, click on the link below to learn more about the types of organizations that a Project Manager may operate within.

To learn more about types of organizations, click here

 

·  Roles

  












Each member of the project team has a specific role.

Sponsor

·  Secures funding & spearheads project startup

·  Champions its cause throughout the company

·  May be the ultimate arbiter

·  Protects the project from detractors

·  Clears Roadblocks

·  Periodically reviews the project's progress

Project Manager

·  Achieves promised performance

·  Manages costs

·  Meets deadlines

·  Obtains high customer satisfaction

·  Builds sound relationships

·  Makes positive organizational impact

·  Monitors & improves the Project Management process

Client & End- user

·  Are the real project drivers

·  Their input can make or break a project

·  Need to be trained

·  Must be updated on current events

Team Members

·  Do the real work

·  May have technical authority

·  Take responsibility for being in the know

·  May be task owners

·  Others must respect their priorities

 

·  Summary

  

















In this issue we have seen how & why the following guidelines will help you form a sound organization framework for a project.

·  Understand what type of organization you are a member of

·  How to motivate people who don't work for you

·  The importance of creating a project organization chart

·  The need to identify key roles on the project & who is playing them

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